bearlakemichigan.org
The Village of Bear Lake Web Site has been in existence since July 1998. Click here to view the minutes archives.
Please note that the Minutes are not posted to the web site until they have been approved. The January 2003 Minutes were approved at the February 2003 Council Meeting. A copy of the current month's minutes can be requested from the Clerk but please be advised that until approved they are subject to corrections and revisions.
January 8, 2003
The January 8, 2003 Village Meeting started at 7:00 p.m. at the Bear Lake Village Hall, with a Wellhead Protection Meeting.
Don Conway, the representative from Gosling Czubak was unable to attend, however a report from him was presented. Wellhead Protection Program committee members present for the meeting included; Carver Edwards, Leslie Smith, Gary McBride, Glen Moore, Dendra Best, Vern Best, Joanne Schroeder, Carol Urbanus and Jeff Harthun.
President Moore entertained a presentation from Joe Borgstrom, representative from MEDC (Michigan Economic Development Corporation), concerning Economic Development Block Grant and what steps would be involved in creating a Village of Bear Lake DDA (Downtown Development Authority).
Dendra asked for help in putting the Economic Block Grant together.
The council agreed with asking if Katie Joseph would volunteer to help with the compulsory education component of our Wellhead Protection Program. Jeff Harthun agreed to be her contact through the school.
The regular meeting of the Village Council was then called to order by President Moore at 7:35 p.m. Present were: Treasurer; Connie Guerne, Clerk; Pam Wade, Trustees; Dendra Best, Vern Best, Jeff Harthun, Joanne Schroeder, Carol Urbanus. Howard Higley, Gary McBride. Absent: Don Hyrns. Guests: Jim Reed, Carver Edwards, Jerry Johnson, and Joe Borgstrom.
Minutes: Motion made by Dendra seconded by Vern to approve the December minutes with corrections. Motion carried.
| General Fund | $32,943.70 | Equipment Fund | $2,337.55 |
| Major Street Fund | $39,468.53 | Local Street Fund | $14,512.62 |
| Park Fund | $22,165.90 | Water Fund | $43,500.48 |
| Building Fund | $42,640.25 | Library | $11,604.94 |
Motion made by Vern seconded by Carol to accept the Treasurer’s report as read. Motion carried
Bills: Motion made by Joanne seconded by Vern to pay the bills. Motion carried.
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Agenda procedure: It was decided that the agenda procedure will remain as is.
Files for blue prints: It was decided that Dendra will investigate purchasing blue print file folders to keep all of the Village blue prints safe and in one place, and will have a recommendation for setting up a standard archive/records management/records retention system.
Setting the budget for 2003: Joanne will help get budget ready for presenting to council at the February meeting for review.
Library:
Motion made by Vern seconded by Dendra to have Glen contact the Village attorney for a legal opinion on the transfer of ownership of the Kedde Norconk Memorial Library owned computers because of IRS complications. Vote: Yes, Dendra and Vern. No, Jeff, Joanne, Carol, Glen. Motion denied.
Permission to debit the KNML fund for all copies made (plus postage) and copies to be made: Motion made by Dendra seconded by Vern to have the Village make two sets of copies at an estimated cost of $90. Motion carried.
List of files needed to complete the KNML Institutional Records for the Village Auditor: Contractor’s mark up, Septic system and ground preparation and the State Approved Plans. Vern presented documents showing the type of building that was approved for the Library for review.
Park:
Approval to budget for up to three “bouncer” animals for the park playground: Carol will get estimates for the council.
Written regulation by council to prohibit any subleasing of a campsite by a renter: Motion made by Vern seconded by Jeff to add written regulation to the Park policy that would prohibit subleasing of a campsite by a renter. Motion carried.
Renew Bear Lake Promoters membership for the year 2003: Motion made by Vern seconded by Carol to renew this membership. Motion carried.
New Bulletin Board for the Park: Carol will start shopping for and comparing prices for a new bulletin board.
It was determined that Glen will research the location of the last survey of the Park.
Sewer: President Moore requested copies of the sewer board minutes for Council members. Along with supplying the council with copies, Vern plans to post the minutes for all who want to read them.
Vern reported on a meeting in Cadillac between the state DEQ, the federal USDA Rural Development, the Village of Onekama and the Bear Lake/Pleasanton Sewer Feasibility Board. He reported on the timeline of what is to be done this year before we can begin the application process. The Sewer Board’s proposed bonding attorney has not responded to the Village attorney’s request for clarification of the wording of the proposed Utility Authority documents.
Streets:
Motion made by Carol seconded by Vern to allow Dendra to pursue grant money through Consumer’s Energy Foundation concerning the trees. Motion carried.
Water:
A Line Item for new water mains is needed for next fiscal year, in compliance with the DEQ regulations.
Glen will talk to the Bear Lake Schools concerning the hazards of washing buses in the winter time.
Update on Carter. Glen will talk to the Carter’s.
Village Policy: Motion made by Vern seconded by Carol to adopt the Retention of Audio Tapes of Meetings Policy. Motion carried. The Policy reads as follows; “It shall be the policy of the Village of Bear Lake to retain the recordings of the council meetings until the minutes transcribed from them are approved.”
Motion made by Dendra seconded by Vern to adopt the Purchasing Policy. Motion carried. The Policy reads as follows; “The Village of Bear Lake ordains that purchases made on a regular basis by employees will require no permission. Such items would include secretarial supplies, and supplies necessary for the operation of the park, and the maintenance of the Village. Purchases of an unusual nature and/or considered “once in a lifetime purchases” require permission of the council or the president.”
Dendra presented the council with a draft regulating winter time parking in Hopkins Park.
Motion made by Carol seconded by Vern to allow Dendra to submit a letter of intent for the grant for MEDC. (Michigan Economic Development Corporation) Motion carried.
Motion made by Vern seconded by Joanne to pass the Michigan Department of Transportation Indemnification Resolution. Motion carried.
Motion made by Vern seconded by Dendra to accept the Contractual Services agreement with Manistee County to print the tax forms, at $.95 per parcel, for another year. Motion carried.
Meeting adjourned at 9:07 p.m.
Bills paid for December 2002:
Bear Lake Ace Hardware; $208.78, Bittner Hyrns P.C.; $914.50, Gosling Czubak; $2,125.00, Jackpine Business Centers; $190.97 & 28.95, Manistee County Courthouse; $234.36, Marathon Ashland Petroleum; $160.39, North Star Auto; $60.00, OMS Compliance; $34.00, The Pioneer Group; $492.50.
Respectfully Submitted,
Pam Wade, Clerk
Page updated February 17, 2003
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